Description of ISU Executive Committee Offices

(Note: For all positions, unless stated otherwise, the general requirement is an F-1 or J-1 Visa Status and enrollment as a full-time student (or legal exception) at Wichita State University for the duration of the term of office. For certain positions, specific requirements are listed separately.
All executive committee office holders must be available to attend ISU meetings on the 1st and 3rd Fridays of the month)

Elected Positions Appointed Positions

Elected Positions

President - Vice-President - Secretary - Treasurer

Director of Development - Event Coordinator - Outreach Coordinator

Director of Academics - Director of Outreach - Sports Event Coordinator

President

  • Schedule and chair meetings of the Executive Committee as well as summon any necessary emergency meetings.
  • Oversee the work done by each of the other Executive Committee Officers and their Committees.
    Delegate assignments to each officer
    Keep track of the tasks being accomplished by each of the other officers
    Ensure that tasks are being accomplished in a timely manner.
  • Give direction and advice to Executive Committee members.
  • Take responsibility for tasks needed by organization not assigned to other officers.
  • Act as main ISU representative to the University at large.

Special Requirements:

  • A minimum of one prior year of full-time enrollment at WSU.
  • A minimum of one semester of demonstrated active participation in ISU activities.

Vice-President

  • Function as the President when the President is not actively available
  • Work with each of the Directors ensuring that tasks are being carried out according to scheduled deadlines.
  • Take responsibility for tasks needed by organization not assigned to Directors or their committee members.

Secretary

  • Keep minutes of each meeting, type and e-mail minutes to advisors, officers and each International Student Association Representative in timely manner.
  • Send announcements of special meetings and reminders of all meetings to ISU Executive Committee.
  • Check ISU e-mail regularly and either respond or forward message to appropriate officer.
  • Correspond with individuals/committees/organizations on behalf of ISU.
  • Write and coordinate mass e-mails with the Office of International Education.

Treasurer

  • Create an overall budget for academic year.
  • Prepare budgets for each ISU event/activity/need.
  • Maintain receipts and any financial documents necessary for SGA.
  • Collect funds from Student Associations when appropriate.
  • Provide oral Treasurer’s report at each ISU meeting and provide written report at least once a month to all Executive Committee members at meeting.
  • Prepare overall financial report of ISU at the end of academic year

Director of Development

  • Set up an overall plan of increasing ISU participation and resources.
  • Create a list of ISU donors (in-kind and cash)
  • Raise funds and resources for ISU activities as and when necessary

Event Coordinator

  • Create committees to work on each ISU activity.
  • Assign tasks and deadlines to committee chairs/members.
  • Oversee the work of each committee ensuring that tasks are being carried out according to scheduled deadlines

Publicty/Outreach Coordinator

  • Set up an overall plan of publicizing ISU for academic year.
  • Set up a standard plan that will serve to publicize each ISU activity, event and need of ISU.
  • Customize standard publicity plan if and where necessary for each event.
  • Execute and assess publicity plans.
  • Manage and provide updates for ISU's social media platforms.

Director of Academics

  • Plan, organize and execute at least one academic activity for international students every fall and/or spring semester
  • Establish liaison with international faculty members at WSU
  • Help publicize WSU Honors Program to international undergraduates
  • Manage a resource for academic help for international students at WSU

Director of Outreach & Recruitment

  • Set up an overall plan of working with WSU offices, student organizations and the larger Wichita Community.
  • Work with the Newsletter Editor and Volunteer Coordinator to reach new members.
  • Execute and assess outreach plans

Sports Event Coordinator

  • Setup a plan to conduct atleast one sporting event every semester. Setup multiple sport events from different nationalities to involve more of the student population.
  • Maintain contact and good relations with WSU Campus Recreation for booking of spaces and equipment for events. 
  • Maintain contact and good relations with all WSU sports clubs and sports based organizations inorder to facilitate collaborations for events and tournaments.

Appointed Positions

Newsletter Editor - Website Manager - At-Large Representatives

Photographer - Volunteer Coordinator - Graphic Designer

Communications Manager - Airport Pickups Coordinator

Newsletter Editor

  • Develop a rationale, target audience and principles to guide an ISU quarterly newsletter for the school year.
  • Solicit and edit articles for the ISU newsletter.
  • Produce and publish quarterly newsletters for WSU community.
  • Oversee the distribution of ISU newsletters.
  • Help provide content for the Webmaster

Special Requirements:

  • Strong writing skills
  • Experience with Indesign, Publisher, or other newsletter creaton tools

Webmaster

  • Monitor the ISU website daily
  • Update the ISU website weekly (or more frequently as required)
  • Improve and extend upon the design and use of the ISU website.
  • Update regularly ISU webpage on the Center for Student Leadership website.

Special Requirements:

  • Strong computer and website building skills.
  • A laptop with internet connection.
  • Availability to be trained in University Webmanagement Systems

Photographer

  • Capture photographs of ISU events.
  • Work closely with the Director of Publicty, Graphic Designer, and Webmaster for content.
  • Take video if needed of events.
  • Maintain archive of ISU photographs

Special Requirements:

  • Have access to a digital camera.
  • Previous experience taking photographs.
  • Optional: record and create promotional videos.

Volunteer Coordinator

  • Manage volunteers for ISU
  • Work with the Director of Outreach to recruit volunteers.
  • Work with event comittees and Director of Events to assign volunteers as needed.

Graphic Designer

  • Work with the Newsletter Editor, Director of Publicity, and Webmaster to provide content.
  • Design posters, flyers, signs, shirts, etc for ISU.
  • Artisticly minded.

Special Requirements:

  • Have access to and experience with graphic design software (Photoshop, Indesign, Publisher, etc.)

Communications Manager

  • Work with the Graphic Designer, & Webmaster to provide content.
  • Strong written English language proficiency.
  • Edit and proofread content that's to be published.

Airport Pickups Coordinator

  • Work with International Education to pickup new incoming students from the airport
  • Must be available to provide a ride to incoming students from the airport and to a store..
  • Help new students by introducing them to the University and their housing.
  • Manage Volunteers that can transport students and properly disperse funds, if available.

At-Large Representatives

  • Represent special interests (such as people with disabilities, non-traditional students, dependents of students (such as those on F-2 visas), certain countries, cultures, student groups, etc.)
  • Assist with ISU activities and events by serving on event committees.
  • Support fellow members as needed.

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