What’s new in Purchasing? The Business Procurement Card Program has changed!
All card types (previously known as the Procurement, iTravel, Enhanced, Standard Plus and Standard Visa) now have the same purchasing power.
Purchases are no longer dependent upon the type of card you hold.
The approval to make a specific type of purchase (example: travel, official hospitality etc.) is between the Accountholder and the Budget Officer.
It is the responsibility of the Budget Officer to communicate any restrictions, over and above that of the program restrictions, to the Accountholder. Program restrictions can be found at www.wichita.edu/purchasing.
BPC cards will still have individual monthly credit limits and per transaction account limitations.
For current Accountholders - it is important that you understand what your current account limitations are and evaluate if they are consistent with the expectations of your Budget Officer. If you need more information please contact the PcardAdmin@wichita.edu.
If you have more than one card, the PCard Admin will be contacting you directly in the immediate future.
It is highly recommended that all current accountholder’s attend a training session as a review for current policies, processes and procedures.
Purchasing is working on having training videos available online. In the meantime, in-person training sessions are available through the myWSU portal. Search for keyword “Visa”, select the session that best fits your schedule and we will see you there!
The most current program information is available on the Purchasing website or by contacting the PCard Admin at 316-978-3080.
New P-Card type introduced!
Departmental Cards - formerly known as Registration Accounts – have been expanded to include all travel purchases and purchases of departmental goods and services
This is a new way for Departments to process business related purchases using one account within the department. There are a different set-up options available. The Budget Officer is responsible for requesting the account, and working with the PCard Admin to establish the card correctly according to what works best for the department.
The new Departmental Accounts will be set up in the Department’s name. The Budget Officer assigns one person to be the “Custodian” of the account. Reconciliation is performed by the “Custodian” of the account through the Chrome River reconciliation process.
Then, the Department has the option of a ‘card present’ or ‘cardless’ solution:
Carded BPC
- A physical card is issued and held by the Department Account Custodian.
- The card is available for check out by faculty/staff to make appropriate business related purchases.
- When the purchase is complete, the card is returned to the Custodian, along with the receipt and funding for the transaction.
- The Custodian could also be the person responsible for processing travel arrangements for the department. This could be for a conference registration, air travel, a hotel reservation or travel booked through Sunflower (including car rentals).
- This card can be used for any normal business expenses where payment by credit card is allowed.
Cardless BPC
- No physical card is given, but rather the number is issued and kept on file with Sunflower to use for all departmental travel related purchases.
- Card is used for any services provided through Sunflower travel.
There are some variations of limitations when setting up the Departmental accounts, therefore signing up for a training session is your best resource for getting the most recent updates.
Purchasing is working on having interactive training videos available online. In the meantime, in-person training sessions are available through the myWSU portal. Search for keyword “Visa”, select the session that best fits your schedule and we will see you there!
The most current program information is available on the Purchasing website or by contacting the PCard Admin at 316-978-3080.
Joint senates meeting set for Aug. 20
Join the USS and UP Senates at 9 a.m. Tuesday, Aug. 20, in 142 RSC for a joint meeting. All meetings are open to the campus community.
For physician assistant students, professor Gina Brown’s case studies are life and death
Physician assistant (PA) students at Wichita State get to know one patient very well over the course of their first year in the program. Her name is Penny Adams.
At the beginning of the fall semester, Penny is a newborn.
In the final case of the spring, Penny dies.
Penny lives her life on paper as the subject of a series of case studies. She was penned by Gina Brown, PA professor, and a team of her colleagues to prepare students for their second year.
Read the complete story on Gina Brown
Plan to attend fall faculty / staff kickoff and picnic
All faculty and staff are invited to attend the president’s yearly fall faculty / staff kickoff from 3-4 p.m. tomorrow (Wednesday, Aug. 14), in the RSC Beggs Ballroom. The event will include university updates as well as discussions on senate leader priorities, community engagement and applied research. Following the event will be a university picnic with food, drinks and music from 4-5:30 p.m. on the RSC first floor – sponsored by Student Affairs. Please join us for the informative event!
If you are unable to attend the kickoff in person, you can watch the live stream here.
Something new coming to course grading this fall
Starting this fall 2019, there will be additional options when an instructor submits a failing grade. Instead of the single option of F to represent fail, instructors will see three failing grade options. This will allow faculty to distinguish between an earned F and one given because a student stopped attending or never attended the course. The grade drop down will display the following three F grades:
- FF = attended all term, earned F
- FN = never attended the class
- FQ = stopped attending at some point; only this grade will require last date of attendance or educationally-related activity (LDA)
This enhancement addresses a request we’ve had from many faculty to allow for a grade
that indicates the student never attended the course (or interacted on Bb for online
courses). It also eliminates the need for Financial Aid staff to contact faculty for
clarification on failing grades and/or last date of attendance.
Please make note of what each F grade means and have it handy when you enter grades
this fall. The same F, N and Q characters will apply to failing grades of U, NCR and
NBG. The change will be available starting with pre-session grading. If you have questions,
contact gina.crabtree@wichita.edu.
Driving and safety caution alert!
University Police has issued a safety and caution alert. This alert especially applies to those who are familiar with campus and haven’t noticed the new stop signs on the west side of campus coming off of Hillside at the football memorial, Memorial Drive and Perimeter.
There’s a saying that familiarity breeds contempt. Insurance companies will tell you that most accidents occur within a mile of our homes and workplaces, because we don’t pay the same attention to those areas as we do with unfamiliar roadways.
This has become a genuine safety concern, as school is in session in two weeks. Since announcing the change on July 10, University Police are averaging 10 stops a day warning drivers of where to stop.
‘Technology Takes the Wheel’ Autonomous Vehicle Seminar Series
“Transportation Transformation: An Overview of Autonomous Vehicles,” will be presented from 9-11:30 a.m. Friday, Aug. 30, at the National Center for Aviation Training Student Center, lecture hall, 4004 N. Webb Road. Free admission, but registration is required at www.wichita.edu/autonomousvehicles.
We are headed down the road toward the future of transportation with connected and autonomous vehicles (AV) – one that will greatly impact society, including our cities, rural communities, commerce, and even agriculture. Learn about the AV applications happening now, and the vision and planning taking place to create safe, inclusive and interconnected autonomous transportation systems of the future.
Upcoming seminars are planned for Oct. 11, Jan. 31, and April 17.
Mike Floberg – Director of Innovative Technologies, Kansas Dept. of Transportation
Jim Barbaresso – Leader, Intelligent Transportation Systems Practice, HNTB
Jill Ingrassia – Managing Director of Government Relations and Traffic Safety Advocacy, AAA
Aaron Foster – Solutions Engineer, Navya
Moderator
Bill Roy – Editor, Wichita Business Journal
Campus Credit Union welcomes back Shocker Nation
The Campus Credit Union has proudly met the banking needs of Shocker Nation since 1952. It is located on campus next to the WSU police station across the road from the WSU YMCA construction; a short walk from The Flats or Suites.
We offer free checking and a no fee ATM. We also partner with ALLPOINT to offer surcharge free ATMs all across Wichita and the U.S. (70 local ATMS). We have online and mobile banking, including bill pay, and partner with Sallie Mae to offer private student loans.
In addition, we offer highly competitive auto loan, CD, and home loan rates. You can find out more online at www.campuscu.org or on Facebook and Twitter. Stop in and become a member today!
Fall dates announced for Shocker Softball
Head softball coach Kristi Bredbenner announced the team's 2019 fall schedule, which
include matchups against Big 12 foes Kansas and Oklahoma State.
The Shockers are coming off a 32-24 record in 2019 after their season was cut short
in the quarterfinals of the American Athletic Conference Championship due to weather.
Wichita State will kick off the fall season on Sept. 21, as the team will host Southern
Nazarene at 1 p.m. The following day will see the Shockers host Arkansas Tech at 1
p.m.
Men's Basketball season tickets on sale now
Wichita State men's basketball season tickets are on sale now.
For more information or to purchase new season tickets fans may call 316-978-FANS (3267) or stop by the Shocker Ticket Office, located at the southwest corner of Charles Koch Arena. Normal business hours are 8:30 a.m. to 5 p.m. Monday through Friday.
Men's Basketball season tickets information
Sale on T-shirts and more
Now through Saturday, Aug. 17, take 20% off T-shirts (priced $11 and up), and 20% off lanyards and ID holders at the Shocker Store. Both discounts are valid at the RSC location and the T-shirt discount is also valid at the Braeburn Square location.
Fall semester hours in the RSC
The Rhatigan Student Center and its departments have started full fall semester hours. For fall semester hours of operation, go to www.wichita.edu/rschours.