What does a complete request include?
Use the request form to tell us:
- What you need: A poster, social post, article, webpage update or other materials.
- Who it is for: Prospective students, current students, alumni or the public.
- When you need it: The date materials should be ready or promotion should begin.
- The confirmed details: Names, dates, times, locations, costs and registration links, as applicable.
- Supporting materials: Available text, photographs, files or interview contacts.
- Who will approve it: One contact person to review the work and provide feedback.
You do not need to write finished promotional copy unless you are supplying it for use as written. Provide accurate source information so we can develop the message.
Timelines begin when we have the information and materials needed for your project. If something is missing, we’ll let you know.
When to Submit Your Request
| What do you need? | Submit your request |
|---|---|
| Simple edits, an email or a template-based social post | 1 week ahead |
| A new poster, flyer or custom graphic | 2 weeks ahead |
| Several matching graphics or a new webpage | 3 weeks ahead |
| A faculty or alumni article involving an interview | 4 weeks ahead |
| An event promotion package or a video requiring filming | 6 weeks ahead |
| A publication, merchandise or a major campaign | 8–12 weeks ahead |
Promoting an event? Count backward from when promotion should begin, not the event date. Allow extra time for printing and delivery.
Send complete information. Timelines begin when we have all required materials. We’ll confirm your deadline after reviewing the request.