EMPLOYMENT/INCOME VERIFICATION
The Work Number is an automated, third-party service that provides employment/income verification for all current and former employees. The contact info below can be used by credit grantors or any service provider that requires proof of employment/income.
The Work Number – 800.660.3399 (Code: 20105) or theworknumber.com
FLEXIBLE SPENDING ACCOUNT (FSA)
Flexible Spending Account participation ends on the last day of the month following the last day of employment. Claims to reimburse healthcare expenses must be submitted within (90) days of the last day of employment for expenses incurred prior to the last day of employment. Dependent Care FSA claims for expenses must be submitted within (90) days of the last day of employment for expenses incurred prior to the last day of employment.
Surency FLEX – 866.818.8805 or surency.com
HEALTH INSURANCE
Medical, Dental, and Vision coverages through ICAA end on the last day of the month in which your employment ends (last day worked) A notice of the right to continue coverage under COBRA will be mailed to the address on file.
Members have (60) days from the date of the notice to elect continued coverage for up to 18 months for Medical and Dental only and will pay premiums directly to the third-party administrator for COBRA. Any dependent covered by the plan on the last day of employment is eligible for COBRA coverage.
Retirees > Age 65: If enrolling in Medicare outside of your Initial Enrollment Period (IEP), which ends 3 months after turning 65, Human Resources can provide the CMS-L564 employer form(s) to avoid the late enrollment penalty.
For information about Medicare supplements available in the private market, contact Senior Health Insurance Counseling for Kansas (SHICK).
Blue Cross Blue Shield of Kansas – 800.432.3990 or bcbsks.com
Delta Dental of Kansas – 800.234.3375 or deltadental.com
Surency Vision – 866.818.8805 or surency.com/vision
Surency COBRA – 866.818.8805 or surency.com/cobra
Senior Health Insurance Counseling for Kansas (SHICK) – 800.860.5260 or kdads.ks.gov/shick
LIFE INSURANCE
BASIC LIFE
This plan is eligible for conversion, which allows you to continue your coverage after your group plan has terminated (with restrictions).
Guardian – 888.482.7342 or guardianlife.com
VOLUNTARY LIFE and AD&D INSURANCE PLAN (by GUARDIAN)
This voluntary plan is portable, includes waiver of premium, includes accelerated life benefit, and conversion is available when the insurance terminates.
Guardian – 888.482.7342 or guardianlife.com
RETIREMENT PLANS
ICAA MANDATORY/VOLUNTARY 403(B) PLANS
All mandatory and voluntary retirement plans are fully vested. At separation, you will choose to leave your money with VOYA or you can roll your money into another qualifying plan. Specific information can be found by contacting your VOYA representative.
VOYA Financial Advisors
Stephen A. Cross, Sr. ChFC Stephen.CrossSr@voyafa.com 124 S. Baltimore Ave. Ste. F, Derby, KS 67037 316.788.0788
Jonathan M. Cross Jonathan.Cross@voyafa.com 124 S. Baltimore Ave. Ste. F, Derby, KS 67037 316.788.0788
Leo J. Wetta Leo.Wetta@voyafa.com 441 N. Roosevelt, Wichita, KS 67208 316.686.2428
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3 MONTHS IN ADVANCE (IF AGE 65+): |
2 MONTHS IN ADVANCE: |
1 MONTH IN ADVANCE: |
|---|---|---|
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Make decision about health coverage in retirement (Contact SHICK) |
Notify your department in writing of your plan to retire and intended last day of work |
Verify with your department admin that a retirement ‘ePaf’ has been entered |
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Contact Social Security to apply for monthly SS benefit and/or enroll in Medicare A/B; Human Resources must provide the CMS-L564 employer form to avoid a late enrollment penalty if enrolling outside your Initial Enrollment Period (IEP) |
Update beneficiary forms as needed | Optional: Verify changes to tax withholdings and/or deferrals for your final paycheck with payroll/HR |
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Optional: Schedule appointment with tax professional to understand your tax obligations in retirement |
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Optional: Schedule appointment with a VOYA Representative to understand your retirement plan |
Senior Health Insurance Counseling for Kansas (SHICK) – 800.860.5260 or kdads.ks.gov/shick
Social Security Administration – 866.931.9173 / 800.772.1213 or ssa.gov
Medicare – 1-800-633-4227 or medicare.gov
SUPPLEMENTAL INSURANCE
3-1 SUPPLEMENTAL HEALTH PLAN
The Supplemental Health Plan, consisting of Hospital Indemnity, Accident, and Critical Illness plans rolled into one plan, is portable and allows you to take the coverage with you even if your employment has ended.
Guardian – 888.482.7342 or guardianlife.com
LEAVE PAYOUTS
Eligible leave payouts will occur on the final paycheck. Tax withholdings may be changed for the final paycheck, and all, or a portion, of the final paycheck may be deferred into a voluntary 403(b) (subject to annual contribution limits).
Completed election forms must be received by Human Resources prior to the first day of the pay period for the final paycheck.
| VACATION | SICK LEAVE (RETIREMENT-ELIGIBLE ONLY) |
|---|---|
| Termination = up to 176 hours paid | 8+ years & 800 hours accrued = 240 hours paid |
| Retirement = up to 240 hours paid | 15+ years & 1,000 hours accrued = 360 hours paid |
| 25+ years & 1,200 hours accrued = 480 hours paid |
W-2’s
W-2’s are prepared by the Wichita State University Payroll Department - payroll@wichita.edu
If you have questions, please reach out to Human Resources:
totalrewards@wichita.edu or 316.978.3065