13.20 / Out-of-State Travel

Out-Of-State Travel

1. All Out-of-State Travel must comply with the Wichita State University Travel Handbook.
2. To the extent that Out-of-State Travel involves a remote work arrangement, such arrangement must also comply with the requirements of Policy 3.52 / Flexible Work Arrangements, Including Remote Work

International Travel

1. All International Travel must comply with the Wichita State University Travel Handbook.
2. The University will review all requests for International Travel on a case-by-case basis, taking into consideration security risks, legal and compliance requirements, and travel advisories posted on the U.S. Department of State and Centers for Disease Control website. High-Risk International Travel will require the approval of the travelling Employee's respective Vice President, after consultation with all relevant travel stakeholders. High-Risk Travel will only be approved in extraordinary circumstances and will require the traveling Employee to sign appropriate University waivers.
3. In the event that a situation arises after University approvals have been obtained, such that the safety or security of persons or property are at issue (such as war, embargo, terrorist threats, etc.) the University may, in its sole discretion, take the following actions:
   1. Revoke or suspend approval of International Travel, including requiring the Employee to return to the United States mid-trip; and/or
   2. Revoke or suspend access to any University asset, equipment, data, information, records, network, software, server, or other services, including University operated cloud services.
4. Requests to take International Travel for 22 consecutive days or more are considered remote work, and must be approved in accordance with Policy 3.52 / Flexible Work Arrangements, Including Remote Work. International remote work arrangements are only approved in extraordinary circumstances in light of security risks, legal and compliance requirements, and administrative burden.
5. Employees engaging in non-University-Affiliated Travel to an international location shall not use and/or access any University asset, equipment, data, information, records, network, software, server, or services, including University operated cloud services, without prior approval. Requests for such use and/or access must be submitted on the Personal International Travel Request Form.

Failure to Follow Travel Policies, Processes, or Procedures

1. Employee: An individual who provides services to the University on a regular basis in exchange for compensation and receives a W-2 for such services. This includes temporary and part-time Employees.
2. High-Risk International Travel: International Travel to destinations designed as either Level 3 or Level 4 by the U.S. Department of State.
3. International Travel: University-Affiliated Travel to destinations outside the United States.
4. Out-of-State Travel: University-Affiliated Travel to destinations outside the state of Kansas but within the United States.
5. University: Wichita State University.
6. University-Affiliated Travel: Any travel by an Employee which is for educational, research, or business purposes tied to the Employee's affiliation with the University, regardless of the source of funds.
7. Wichita State University International Travel Procedures: Those processes and procedures established by the State of Kansas and the University governing International Travel, as amended from time to time.
8. Wichita State University Travel Handbook: Those processes and procedures established by the State of Kansas and the University governing Out-of-State Travel, as amended from time to time.