Date Policy Request To PET: October 28, 2025
This is a change to an existing policy.
Current Policy Title: 3.52 / Flexible Work Arrangements, Including Remote Work
Revised Policy Title: 3.52 / Flexible Work Arrangements, Including Remote Work, and Assigned Work Sites
Last Revised Date Of Policy: Effective May 1, 2024
Initiating Authority: Human Resources
Summary Of Policy Or Policy Change: This policy is being revised to restrict remote work arrangements to locations within
the United States. Other language and organizational updates were also made for purposes
of clarification.
Specific changes made include:
- The option and approval process for international remote work were removed from this
policy.
- Added that employees who will work during international travel must comply with Policy
13.20 / Out-of-State and International Travel.
- Updated the distinction between temporary and regular remote work from 21 consecutive
days to 30 consecutive days for purposes of clarity and to assist in application.
- Updated the process for review and approval from export control services for remote
work arrangements to reflect current practices.
- Added definition for "out-of-state" to clarify that U.S. territories are treated as
"within the United States" for purposes of this policy.
- Clarified that assigned work sites that are out of state must still go through the
approval process under this policy, even though they are not considered a remote work
arrangement.
- Updated definition of alternate work location and made other language updates for
clarity.
Reason Or Need For Policy / Summary Of Changes Made To Existing Policy: Revisions to the policy were necessary to clarify that the University will no longer
consider requests for remote work from locations outside of the United States, as
a flexible work arrangement, which under the current policy involved working internationally
for more than 21 consecutive days. This update is necessary due to unmanageable safety
and security risks, export compliance requirements, and federal, state, and payroll
withholding taxes and wage requirements. To the extent that employees need to engage
in work, use University devices, or access University systems while traveling internationally,
they will be limited to 21 days or less and must follow the requirements and procedures
in Policy 13.20 / Out-of-State and International Travel.
Applicable Laws Or Regulatory Or Policy Authority:KBOR Policy Manual, II. D.23. TRAVEL
Other Relevant WSU Policies:
The Following University Stakeholders Were Included In The Review And Approval Of
This Policy Draft / Revision:
- Office of the General Counsel - Stacia Boden, Misha Jacob-Warren, and Abby Burgess
- Human Resources - Vicki Whisenhant, Diana Austin, Marcie Holsteen
- Payroll Office - Mindy Dixon
- Finance/Travel - Michele Locke, Kristie Courtney
- InfoSec - Mark Rodee
- Export Control - Jim Elliott
- ITS - Ken Harmon
- IDP - Chris Snyder
- International Education - Vince Altum
- Faculty Senate - Chris Stone (shared)
- Staff Senate - Jacob Mendez (shared)
- University Deans (shared)
Other Notes For Consideration: N/A
Owner Of Policy Request For Questions: General Counsel Office
