Official Hospitality Guidelines

Academic Affairs will no longer pay any faculty search expenses directly. Instead, all support will be provided as a single lump-sum reimbursement after the search has concluded.  There will be no direct billing to our office for any expenses.

Academic Affairs Process:

  • Colleges may still bring up to three candidates to campus per search.
  • Academic Affairs will reimburse approved expenses for each candidate, including airfare, hotel, and meals. For local candidates, mileage may be reimbursed in place of airfare and lodging.  The candidate’s direct reimbursements will still be entered into Chrome River by the college.  Academic Affairs will reimburse expenses (airfare, hotel, meals, mileage as applicable) to the requested org/fund.
  • In addition, Academic Affairs will provide a flat $500 per search to offset departmental hosting and related search expenses. 
  • Faculty Recruitment Funding Request and Examples.  To be completed after search. 

 Exceptions to these instructions will require prior approval by the Office of the Provost.

 

At the time of each interview:

  • Download the W-9 form
  • Be sure to have the candidate sign this form while on campus.

If you have any questions, please contact Kelley Smetak at ext. 5352.