Leave Administration

For non-exempt benefit-eligible employees, accrued leave, with the exception of the discretionary day, may be used and recorded in quarter-hour (0.25) increments. The discretionary day may only be taken in full-scheduled-day increments. 

For exempt benefit-eligible employees, accrued leave, with the exception of the discretionary day, may be used and recorded in four (4) or eight (8)-hour increments. The exceptions to this policy are Family and Medical Leave Act (FMLA), donor leave, and jury duty leave, which may be taken in as little as quarter-hour (0.25) increments. The discretionary day may only be taken in full-scheduled-day increments.

Accrued leave is transferred when an employee separates from one state agency and begins employment at another state agency on the following work day; the employee's discretionary day, accrued vacation, and/or sick leave shall be transferred with the employee. If the employee has a compensatory leave balance at the time of transfer, the employee will be paid the compensatory leave balance by the agency from which the employee is transferring.

Donor Leave provides paid leave for approved recovery time for state employees who have donated organs, tissue, bone marrow, blood or blood products.

FMLA provides up to 12 weeks of unpaid job-protection for family or medical-related leave lasting more than three (3) consecutive days or on an ongoing basis.

The University provides official paid holidays for eligible employees.

Each employee in a regular position who is a member of a reserve component of the military service of the United States or National Guard shall be granted a maximum of 30 working days (240 hours) of military leave with pay for active duty within each 12-month period beginning October 1 and ending September 30 of the following year. In addition, benefit-eligible employees of the state of Kansas who serve in the military reserves and are called to full-time military duty, mobilized and deployed for more than 30 consecutive days, are eligible to receive a one-time activation gross payment of $1,500 and the difference between the employee’s military base pay and the employee’s state of Kansas base pay when the military base pay is less than the state of Kansas base pay, not to exceed $1,000 gross payment per pay period.

PPL provides paid leave for a designated period of time for employees requesting parental leave related to birth or adoption of a child (up to six (6) years old).

The Personal Leave of Absence process applies for instances when an employee is requesting leave for more than two (2) consecutive weeks and they are not eligible, do not qualify, or have exhausted other benefits or entitlements.

Shared Leave provides paid leave for the employee or for the care of a family member with a serious, extreme, or life-threatening illness, injury, impairment, or physical or mental condition.

Sick Leave is accrued paid leave for the employee’s own or an eligible family members illness or injury, doctor’s appointment and other absences as outlined on the Sick Leave website.

Vacation Leave is accrued paid leave for the purpose of rest, relaxation and to attend to personal affairs.

The section provides instruction for employees should they be injured while working or suffer a work-related illness.

The section provides information related to requesting reasonable accommodation when an employee has a limitation and needs an accommodation to meet the essential functions of the employee’s job.

This section provides information about other leave types offered to eligible employees: Disaster Service Volunteer Leave, Discretionary Leave, Donor Leave, Educational Release Time, Faculty Sabbatical Leave, Funeral/Bereavement Leave, Inclement Weather, Jury Duty, Leave without Pay, and Leave to Vote.