Student Records Access
Access to student records is given on a NEED TO KNOW basis and determined based on the requirements of the position; access is not given
automatically. Needs may be met by access to a report in Reporting Services or WSU
Reporting or to Banner forms.
Employees must take the online FERPA tutorial before access can be requested. Access
must be requested by the employee’s Department Chair or Director.
Access to student records should be requested through an email to:
stusecurityaccess@wichita.edu
Below are examples of access given based on the requirements of the position.
Job Role Examples | Access Possible |
---|---|
Academic Adviser Faculty with advising duties Department Chairs Appropriate staff working within |
Banner Access *Biographical information (address, phone, email, etc) *International information (country of residency, etc) *High school and transfer college credentials *Test Scores *Admissions Application information *Current student curriculum *Student registration information *Transfer articulation *Student adviser assignments *Degree information (degree awarded, diploma name, etc) *Student holds *Comments/notes *Enrollment release codes/pins *Basic course information *Adviser Folder *Student – Lists and Labels Folder *Student – Registration Reports Folder *Student – Semester Grade Reports-Graduation Lists for Colleges Folder
|
Faculty with no advising duties | *Teach/Advise tab within myWSU *Student-Faculty Folder within Reporting Services/WSU Reporting |
Schedule Builders | Banner Access *Basic course information *Course restrictions *Course equivalencies *Course long title searches
*Building and room queries
|
Administrative Offices (Such as Admissions, Financial Aid, Registrar’s Office) |
Access is based on the office and the data entry that is being done within the position.
Banner Access examples: Maintenance access to enter prospective student biographical data, high school, college(s), test scoresMaintenance access to enter prospective student application information, admission decisions Viewing access to current student curriculum, current student registration schedules |