Student Records Access

Student Records Access

Access to student records is given on a NEED-TO-KNOW basis.  Access is limited to the pieces of student data that the employee needs in order to perform their job duties. All employees must take the online FERPA training before any access can be granted. Additional training may be required based on the access needed.

Access is not given automatically. Access must be requested by the employee’s Department Chair or Director by sending an email to: stusecurityaccess@wichita.edu and including the following information:

• Employee's Name:
• Employee's myWSU ID:
• Employee's Start Date:
• Employee's Position Title:
• Whether the employee is in a new position or if the employee is replacing someone
  If new, provide the tasks that the employee will handle that warrants access to each Banner form, WSU Reporting report or web app being requested
  If replacing someone, provide the previous employee's name and myWSU ID and whether or not the new employee will be performing all of the same tasks

The Registrar's Office may provide a different way for the employee to obtain the information needed rather than what is requested.  This may include providing access to one or several of these areas:

• A specific report in WSU Reporting
• Self-Service Banner
• A specific Banner form
• Various systems or web applications (e.g., Degree Works, Web Now/Perceptive Content, AFD)

Below are examples of information that can be requested based on the requirements of the position.