Non-Exempt Employees
Below are the FAQs for Non-Exempt Employees.
If you work on Veterans day and need to earn Comp Time for these hours.
Follow these steps:
- Open Timesheet
- Click on November 10th
- Do NOT remove or update the "Holiday Pay Non-Exempt" pre- populated.
- Click Add Earn code
- Find "Holiday Worked Comp Earned 150".
- Enter the number of hours you worked on the 10th and save.
You will now see a total of the hours worked and hours loaded for holiday pay listed for the November 10th date.
All hours "Worked" are included in the 40 hours considered for comp time earnings.
If you work on Veterans day and need to record the hours as overtime.
Follow these steps:
- Open Timesheet
- Click on November 10th
- Do NOT remove or update the "Holiday Pay Non-Exempt" pre- populated.
- Click Add Earn code
- Find "Holiday Worked paid 1.50".
- Enter the number of hours you worked on the 10th and save.
You will now see a total of the hours worked and hours loaded for holiday pay listed for the November 10th date.
All hours "Worked" are included in the 40 hours considered for overtime earnings.
If you're not scheduled to work on Veterans day and you do not take time off to observe the holiday, please record hours as Holiday Cr PD-Not Scheduled on November 10th.
Follow these steps:
- Click on November 10th
- Click Add Earn code
- Find "Holiday Cr PD-Not Scheduled".
- Enter the number of hours your normally scheduled to work and click save.
Yes, non-exempt employees should communicate with their supervisor to determine if they are permitted/required to work on Veterans Day.
As long as the hours are approved by your supervisor, a non-exempt employee can work and would report time in quarter hour (0.25) increments.
Employees should receive advance approval from their supervisor as to whether hours worked on Veterans Day would be earned as comp time or paid as overtime. Once approved, your supervisor will advise if the hours should be coded as Holiday Worked-Comp Earned 150 (HCP) or Holiday Worked Paid 150 (HDP).
If your schedule is set up appropriately, your “Holiday Pay Non-Exempt” (HDC) should be loaded with ten (10) hours. If this is not correct, your schedule may need to be updated so your supervisor should email Timekeeping@wichita.edu to request that your schedule is updated. Each employee receives holiday hours credited, equal to the number of hours on your schedule.
The actual hours that you work on Veterans Day should be recorded on the timesheet.
No, Holiday Comp Time is earned for working hours on a holiday which is not dependent on whether you actually worked over 40 hours within a work week.
Students and Temps are not eligible for holiday pay, so they report actual hours on Veterans Day.
Non-exempt employees should use Comp Time earned within 12 months of the date it was earned.
Yes, an employee must to be in pay status the entire workday before and the entire workday after to receive Holiday Pay.
Note: It is up to the supervisor’s discretion to use either HCP (Holiday Worked-Comp Earned 150) or HDP (Holiday Worked-Paid 150).
Exempt Employees
Below are the FAQs for Exempt Employees.
If you are required to work on Veterans Day, you will not record any hours on your leave report for Veterans Day. The Veterans Holiday hours will be available for you to use at a later date.
If you do not work on Veterans Day, you would enter “Veteran's Day Exempt Holiday” (VET) and the number of hours away from work in full or half day increments.
Hours away from work would be recorded in full or half day increments. The leave to record is at the employee's discretion within reason of existing leave policy.
The hours credited for Veterans Holiday is prorated based on your full-time percentage. Employees in less than full-time positions are credited for Veterans Holiday as follows:
- 50% = 4 hours
- 60% = 5 hours
- 75% = 6 hours
- 100% = 8 hours
Exempt employees must record Veterans Holiday hours in either a full day or one-half (1/2) day increment.
Employees are encouraged to use any Veterans Holiday hours promptly to ensure they receive the benefit of being afforded time off in the future. Balances will be cleared or decremented to zero (0) on an annual basis at the end of the fiscal year (June).
No, 9/10 month faculty do not receive Veterans Holiday hours.