Schedule Building Basics
This is a list of frequently asked Schedule Building questions.
Selected WSU employees who build the Schedule of Courses by entering and modifying the necessary schedule information in CLSS which bridges the data into Banner.
Banner is where the schedule information is kept. Banner is an administrative software application developed specifically for higher education institutions by Ellucian. Banner maintains student, faculty, course, alumni, financial aid and personnel data.
Banner works with other software like CLSS, WSU Reporting and Banner Self-Service to gather and display information.
Schedule Builders can use Banner to view schedule information that was entered into CLSS and stored in Banner.
CLSS (pronounced 'class') is a CourseLeaf product that schedule builders use to enter and edit the schedule of classes for each semester.
Schedule Builders work with their department chair and the department faculty directly to determine what classes will be offered each semester. Schedule builders should check with their supervisor on how this will be handled in their department. Some of the previous year’s course offerings are also available for reference in Banner and WSU Reporting as a starting point.
Rolling classes refers to the process of pulling courses from the previous corresponding semester into the target semester for departments to use as a starting point for building the schedule. For example, Spring 2020 rolls to Spring 2021 and Summer and Fall 2020 roll to Summer and Fall 2021.
Summer and Fall 2025 will be built from scratch in CLSS rather than being rolled.
Spring 2026 and beyond will be done with a roll from the preivous corresponding semester. The Registrar will roll the schedule and send Schedule Building instructions to the department chairs when the roll is completed and available for schedule building.
WSU Reporting is a software that contains reports that pull information from Banner into easy to access and read reports. WSU Reporting is used to view the current schedule of courses and any changes that exist in Banner.
Schedule builders are granted access by the Registrar's Office to the Registrar - Schedule Building folder within WSU Reporting. The folder contains various reports helpful in the schedule building process.
For a complete listing of reports in the Registrar-Schedule Building folder, visit the schedule building website.
All information related to schedule building can be found at: wichita.edu/schedulebuilding
Twice a year in July and December.
July training to enter the upcoming Spring schedule and December training to enter the upcoming Summer and Fall schedules.
An email announcement will go out through WSU Today notifying employees when Schedule Building training will be offered.
Registration is available through myTraining. The training includes CLSS and WSU Reporting.
For schedule builders who have previously completed Schedule Building training, a Schedule Building Overview session is offered. Register through myTraining.
Schedule Building Open Labs are offered weekly, leading up to when the schedule is due, for questions and assistance. Register through myTraining for available sessions.
Department chairs must submit a request to stusecurityaccess@wichita.edu for access and training for schedule builders. This must be completed in ample time prior to when schedule building training occurs.
Catalog= Course level; maintained by Registrar's office. Modifications at the course level must be made using CourseLeaf CIM. Example: English 101
Schedule= specific term, days, time, hours, instructor, etc. Schedule builders create using CLSS. Example: English 101, Fall 2024 MWF 9:30-10:45
Changes to existing courses or creation of new courses are completed via CourseLeaf CIM course proposal forms. A section (CRN) of a new course cannot be created until the course is completely through the CIM workflow approval process and created in Banner.
Schedule builders have access to view and edit schedule information in CLSS. Catalog information can be viewed in the catalog.
Registration for CIM training is available in myTraining.
Sally Fiscus is the Registrar point of contact for any CIM requests or inquiries.
CRNs are created when a schedule is bridged from CLSS to Banner.
Fall CRNs begin with 1, Spring with 2, and Summer with 3.
A part of term is a block of time that a course is offered – the date when a class begins and ends. The RO establishes the start and end dates for each part of term in each semester. Schedule Builders are required to enter the correct POT that best fits these dates for their course.
The POT impacts fees, refunds, grading.
The POT’s that are included in the semester roll are 1, 1S, F10, S10 810 820
A detailed part of term template for each term is located on the Schedule Building website.
This is the method in which the class will be taught. It is the responsibility of Schedule Builders to know and understand the differences between all instructional methods used for each term.
Complete details on Instructional Method are listed on the Schedule Building website.
Cross-listing is when two equivalent sections, typically from different departments, have the same instructor, instructional method, meeting time and place and are connected within CLSS and Banner. Example: ENGL 536 & WOMS 536 are equivalent and may be cross-listed.
Schedule builders can now cross-list a child section with a parent section using CLSS. Both scheduling units/departments should work together to determine which section will be the parent and which will be the child. Multiple child sections can be cross-listed with a parent section, if needed. See the Cross-lists section within the Comprehensive User Guide at wichita.edu/clss for more information and detailed instructions.
Schedule builders will be able to add or edit sections throughout the semester. Any changes that cannot be made to a section in CLSS need to be directed to schedulebuilding@wichita.edu.
Room scheduling is mostly done by the Registrar's Office. After departmental schedule building is over, the Registrar's Office uses a process called "optimization" in a room scheduling software referred to as "EMS."
Classroom preferences can be requested during the Plan Phase of schedule building using the Classroom Feature Request Form available on the schedule building website.
During optimization the software assigns rooms based on preferences, meeting days/times,
and quotas. It assigns rooms to all classes that do not need labs, specialized, or
seminar/conference rooms located within offices.
During departmental schedule building:
- Schedule builders CAN assign classes to their department's labs, specialized and seminar/conference rooms that are located within offices.*
- Schedule builders CANNOT assign classes to general use classrooms- classes that do not require lab, specialized, or seminar/conference rooms that are located within offices.*
*Seminar/conference rooms that are not located within offices are considered general use, not to be assigned by schedule builders.