WSU Policies and Procedures: What's New

Date Policy Request To Pet:

August 22, 2023

This a New Policy.

11.13 / USE OF INFLATABLES ON UNIVERSITY PREMISES

Last Revised Date Of Policy:

N/A

Initiating Authority:

The Office of General Counsel

Summary Of Policy Or Policy Change:

This policy has been created to provide the general requirements, including insurance and waivers, for the use of inflatables (e.g., "Bouncy Houses") on campus, which have become increasingly popular at University events.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was prepared to provide uniform requirements for the use of inflatables on campus. The activity is commonly known to have a high risk of injury, but the University did not previously have a policy on this topic.

Applicable Laws Or Regulatory Or Policy Authority:

Kansas Amusement Ride Act, K.S.A. § 44-1601, et seq.

Amusement Ride Regulations, K.A.R. § 49-55-1, et seq.

Other Relevant Wsu Policies:

WSU Policy 11.18 / University Event Services

Kansas Board of Regents Policy, II.E.16, Use of Campus Grounds and Facilities

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden
• University Police Department - Captain Corey Herl, Chief Guy Schroeder
• Student Affairs - Dr. Teri Hall
• Student Conduct & Community Standards - Kyle Wilson
• Student Engagement - Gabriel Fonseca
• Housing and Residence Life - Scott Jensen
• IDP - Marcie Holsteen and Allison Bonitati
• Event Services - Maria Ciski
• Workforce, Professional and Community Education - Kimberly Moore
• Hughes Metropolitan Complex - James Brewster
• Campus Activities and Recreation - John Lee
• Staff Senate - Jason Bosch (shared)
• Faculty Senate - Jolynn Dowling (shared)

Owner Of Policy Request For Questions:

Office of the General Counsel

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance – Courtney D. McHenry
• Office of Student Accommodations and Testing – Isabel Medina Keiser
• Human Resources – Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request To Pet:

May 23, 2023

Is This A New Policy Or Change To An Existing Policy?

EXISTING

Current Policy Title:

8.05 / Student Code of Conduct

Revised Policy Title:

N/A

Last Revised Date Of Policy:

September 10, 2019

Summary Of Policy Or Policy Change:

This policy and its companion handbook, the Student Code of Conduct Handbook, are being revised to update the initiating authority, formatting, punctuation/capitalization, definitions, related laws and policies, and general clarification of policy provisions.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Revisions to this policy as described above were necessary to comply with requirements for tri-annual review and to update in accordance with the University's updated formatting, and the change in the initiating authority for this policy.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

• WSU Policy 2.17 / Student Academic Integrity
• WSU Policy 3.06 / Sexual Harassment, Discrimination and Retaliation for Employees, Students and Visitors
• WSU Policy 3.19 / Prohibition of Retaliation
• WSU Policy 3.47 / Discrimination Review Procedures for Students, Employees and Visitors
• Student Code of Conduct Handbook
• Housing and Residence Life Handbook

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel

Student Affairs - Teri Hall

Office of Student Conduct and Community Standards - Kyle Wilson

Faculty Senate

Staff Senate

Student Government Association

Other Notes For Consideration:

Owner Of Policy Request For Questions:

Dr. Teri Hall, Vice President for Student Affairs

Date Policy Request To Pet:

April 25, 2023

Current Policy Title:

20.11 / Use of the University's Name, Seal, Logos or Marks

Revised Policy Title:

N/A

Last Revised Date Of Policy:

February 1, 2010

Initiating Authority:

Office of Tech Transfer and Commercialization / Strategic Communications

Summary Of Policy Or Policy Change:

This policy is being revised to reflect current practices surrounding the University's Name, Seal, Logos or Marks. This policy has also been updated to conform with the standard policy format used by the University.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Prior to 2020, WSU maintained a "split portfolio" of its registered marks, with the "academic marks" being owned by the University itself, while the "athletic marks" were owned by ICAA. In August 2020, the University and Athletics made the decision to merge these two portfolios into one single portfolio, maintained and managed by the University. This portfolio merger also established the University's Trademark and Branding Panel (the "Panel"), which is comprised of representatives from Athletics, Strategic Communications, Industry and Defense Programs, the Office of Tech Transfer and Commercialization, and the Office of General Counsel. The Panel exists to (1) manage WSU's Trademark Portfolio; (2) provide strategic oversight of brand initiatives with external parties; and (3) review university policies related to trademarks and branding. Through the creation of the Panel, the University has updated its policies, practices, and procedures for both internal and external use of the University's name, logos, and trademarks. This updated policy reflects those existing policies, practices and procedures and is necessary to ensure usage of University Marks that reflects the University's history, mission, and values.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant WSU Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of Tech Transfer and Commercialization - Rob Gerlach
• Office of Strategic Communications - Shelly Coleman-Martins
• Industry and Defense Programs - Tracee Friess
• Intercollegiate Athletic Association - Kevin Saal, Scott Barnhart, Tami Cutler
• Office of General Counsel - Misha Jacob-Warren

Other Notes For Consideration:

This proposed policy reflects current practices surrounding the University's Name, Seal, Logos or Marks.

Owner Of Policy Request For Questions:

Office of Tech Transfer and Commercialization - Rob Gerlach

Initiating Authority:

Office of the General Counsel

Summary of Policy or Policy Change:

Policy name change and update to policy language to more accurately reflect the current practice and procedures of the University with regard to the sale, service, and/or consumption of alcohol on University premises.

Former Policy Title:

11.07 / Cereal Malt Beverages And Alcoholic Liquor

New Policy Title:

11.07 / Sale, Service, And Consumption Of Alcohol On University Premises

Reason Or Need For Policy:

The existing policy referenced outdated facilities, laws, and regulations and was generally unclear in its requirements. This policy is dictated primarily by state law and KBOR policy.

Applicable Laws or Authority (if any):

• K.S.A. 41-101 et seq. Kansas Liquor Control Act
• Kansas Board of Regents Policy II.E.17 Consumption, Service and Sale of Alcohol in Non-Classroom Areas

Other relevant WSU policies:

• WSU Policy 11.17 Activities and Events Associated with Athletic Contests
• WSU Policy 20.16 Food and Beverage Policies
• WSU Housing and Residence Life Handbook
• WSU Request for Alcohol Form
• WSU Catering

The following University Stakeholders were included in the review and approval of this policy draft / revision:

• Office of the General Counsel
• Athletics – Kevin Saal and Brad Pittman
• Student Affairs – Dr. Teri Hall, Kevin Konda
• Aaron Austin – Dean of Students
• Military and Veterans Affairs – Dr. Marche Fleming-Randle
• Student Conduct and Community Standards – Kyle Wilson
• Strategic Initiatives – Debra Franklin
• Industry Engagement and Applied Learning – Tonya Witherspoon
• Rhatigan Student Center – Maria Ciski
• Workforce, Professional and Community Education – Kimberly Moore

Initiating Authority:

Human Resources

Summary Of Policy Or Policy Change:

Specific changes made were:

· Updated language to reflect separations initiated by Employee and Leadership.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was revised to provide clarity on the documenting separations from the University and to update current definitions of separation types.

Other Relevant Wsu Policies:

• 3.19 / Prohibition of Retaliation
• 3.48 / Coaching and Corrective Action

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• HR Leadership Team: Judy Espinoza, Jamie Olmsted, Marcie Holsteen, Susan Martin, Sheryl Propst

• HR Business Partners: Rebecca Reiling, Lana Anthis

• Office of the General Counsel: Stacia Boden, Kelly Herzik

• Office of Civil Rights, Title IX & ADA Compliance: Christine Taylor

• Staff Senate

• Faculty Senate President

Owner Of Policy Request For Questions:

Lana Anthis, HRBP

Date Policy Request To PET:

Date August 2, 2022

Is This An Existing Policy?

Current Policy Title:

13.12 / Disposal of Surplus Property

Revised Policy Title:

N/A

Last Revised Date Of Policy:

June 3, 2016

Initiating Authority:

The Director of Financial Operations and Business Technology

Summary Of Policy Or Policy Change:

This policy is being revised to add the remainder of the sentence to IV.B

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy is being revised to add the remainder of the sentence to IV.B

Applicable Laws Or Regulatory Or Policy Authority:

K.S.A. 76-116e

K.S.A. 2010 Supp. 75-6606

Other Relevant Wsu Policies:

9.20 / U.S. Government Property Management Procedures

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel

Other Notes For Consideration:

Include any additional comments or notes as it relates to the policy request that you believe would be helpful to those reviewing this policy change.

Owner Of Policy Request For Questions:

Director of Financial Operations and Business Technology.

Date Policy Request To Pet:

August 2, 2022

Is This A New Policy Or Change To An Existing Policy?

NEW

EXISTING

X

Current Policy Title:

11.22 / POLITICAL ACTIVITIES AND CAMPUS FACILITIES

Revised Policy Title:

N/A

Last Revised Date Of Policy:

January 30, 2018

Initiating Authority:

Office of the General Counsel

Summary Of Policy Or Policy Change:

Policy is being revised for maintenance (corrected outdated information and standardized policy formatting), and clarified language regarding initiating authority, filming of political advertisements and open attendance at events.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

See above.

Applicable Laws Or Regulatory Or Policy Authority:

KBOR Policy

Other Relevant Wsu Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel - Stacia Boden

Other Notes For Consideration:

N/A

Owner Of Policy Request For Questions:

Office of the General Counsel

Initiating Authority:

Government Relations and Human Resources

Summary of Policy of Policy Change:

• Changed title from 3.17 / Political Activity to 3.17 / Political and Lobbying Activities by Employees
• Formatting into current policy format and providing additional information in relation to Kansas and Federal Statutes to provide information beyond being Elected or Appointed to an office.
• Additional Kansas Statutes and a federal statute were added.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Applicable Laws, Authority or WSU Policy (if any):

• KBOR Policy and Procedures Manual, II. C (13)
• K.S.A 25-4169a
• K.S.A. 74-4925 (5)
• K.S.A 75-2953
• 11.22 / Political Activities and Campus Facilities
• 3.04 / Conflict of Time, Conflict of Interest, Consulting and Other Employment

The following University Stakeholders were included:

• HRBP Team: Rebecca Reiling, Lana Anthis
• HRLT: Judy Espinoza
• General Counsel's Office: Stacia Boden and Misha Jacob-Warren
• Office of Civil Rights, Title IX & ADA Compliance: Christine Taylor
• USS/UP Senates: Randy Sessions, Trish Gandu, and Gabriel Fonsec
• Faculty Senate: Aleks Sternfeld Dunn and Whitney Bailey

Date Policy Request To Pet:

August 2, 2022

This is an existing policy

Current Policy Title:

4.22 / Tenure, Promotion, Professor Incentive Review and Post Tenure Review Calendar

Revised Policy Title:

N/A

Last Revised Date Of Policy:

April 9, 2018

Initiating Authority:

Academic Affairs

Summary Of Policy Or Policy Change:

This policy is being revised to reflect the dates on the FARs.

Specific changes made:

• 2^nd Friday in October changed to 1^st Friday in February
• 3^rd Friday in November changed to 2^nd Friday in February

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was revised to align with the dates for the FARs.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel - Stacia Boden

Academic Affairs - Laura Manning

Other Notes For Consideration:

This policy was not reviewed through shared governance as the changes made are consistent with policies reviewed and approved by faculty.

Owner Of Policy Request For Questions:

Shirley Lefever, Provost