WSU Policies and Procedures: What's New

Initiating Authority:

Human Resources Business Partners.

Summary of Policy or Policy Change:

This policy was updated to reflect the change in procedure that vacant positions (Promotion, Demotion and Transfer) no longer need to be applied for in the University Applicant Tracking System (ATS). Positions will continue to be posted in the ATS. The policy was reviewed and non-substantive changes made to ensure policy intent was accurately captured and was clear. Policy language of eligibility and applicability moved up to the policy section to make clear these provisions were not procedural in nature.

Reason Or Need For Policy:

This policy was revised to ensure the procedures are consistent with current HR procedures and to improve the overall policy language to avoid ambiguity.

Applicable Laws or Authority (if any):

N/A

The following University Stakeholders were included:

• HR Leadership Team — Judy Espinoza
• HR Business Partners
  • Rebecca Reiling
  • Lana Anthis
• General Counsel’s Office —
  • Stacia Boden
  • Kelly Herzik
  • Fran Angell

Initiating Authority:

Human Resources Business Partners.

Summary of Policy or Policy Change:

Previously existing policies are being combined, revised, and moved to fit within the newly created Chapter 5 on Time, Pay and Leave.

Reason Or Need For Policy:

Changes to previously existing policies were necessitated based upon the adoption of new Compensation Philosophy and Administration Guidelines for Non-Teaching Positions, which modified previous policy.

Applicable Laws or Authority (if any):

Fair Labor Standards Act

The following University Stakeholders were included:

• HR Leadership Team — Judy Espinoza
• HR Business Partners
  • Rebecca Reiling
  • Lana Anthis
• General Counsel’s Office —
  • Stacia Boden
  • Kelly Herzik
  • Fran Angell

Initiating authoritity

• Student Government Association

Summary Of Policy Or Policy Change:

This policy is being revised to reflect current practices.

Reason or Need for Policy Change:

The last time the Court of Academics Appeals procedure was reviewed was over ten years ago. Since then, many changes have occurred and to provide students with the most up to date and accurate information, the procedures must be clarified.

Applicable Laws Or Regulatory Or Policy Authority:

None

Other Relevant WSU Policies:

None

Reviewed By The Following University Stakeholders:

• Student Government Association, including:

  • Chair David Liu
  • Student Advocate Caitlyn Hammack
  • Olivia Babin, Speaker of the Senate
  • Rija Khan, Student Body President

Initiating Authority:

Information Technology Services serves as the initiating authority.

Summary of Policy or Policy Change:

This policy describes the University’s requirements for purchases of Computer Hardware.

Reason Or Need For Policy:

This policy is being proposed to establish a University-wide standard for purchasing Computer Hardware in order to ensure that all purchased hardware is compatible the University’s technology environment and compliant with the University’s technology standards, applicable policies, regulations, contracts, and vendor licenses.

Applicable Laws, Authority or WSU Policy (if any):

1. WSU Policy 1.04 (Execution of Contracts) and Procedure for Execution of Contracts and Commitment of University Resources
2. WSU Policy 14.01 (General Purchasing Policies)
3. WSU Policy 14.04 (Externally Sponsored Research Programs)
4. WSU Policy 19.05 (University Information Technology Resources and Email)
5. WSU Policy 19.10 (Retirement of Computer and Information Technology Resources)
6. Kansas Information Technology Executive Council Information Technology Security Standards 7230A
7. WSU Device Lifecyle Process

The following University Stakeholders were included:

• Werner Golling, VP of Finance and Administration
• Ken Harmon, CIO
• Mark Rodee, CISO
• Shadi Tafaroji, Director of Client Services
• Shawn Ehrstein, Director, Emerging Technologies and CAD/CAM (NIAR)
• Misha Jacob-Warren, Deputy General Counsel

Initiating Authority:

Office of the President

Summary of Policy or Policy Change:

This policy is being revised to:

• To restate the membership and primary responsibilities of the Committee to reflect current practice and to ensure adequate balance of academic and administrative representation is on the Committee.
• Format policy consistent with University policy standard form

Reason Or Need For Policy:

Policy is required by HLC for accreditation.

Applicable Laws, Authority or WSU Policy (if any):

N/A

The following University Stakeholders were included:

• Stacia Boden, General Counsel / Kelly Herzik, Associate General Counsel
• Kaye Monk-Morgan, Vice President Strategic Engagement and Planning
• Rick Muma, President

Initiating Authority:

General Counsel

Summary of Policy or Policy Change:

This policy is being revised to formalize process and review procedures for no trespass orders consistent with state law and constitutional rights.

Reason Or Need For Policy:

See above.

Applicable Laws, Authority or WSU Policy (if any):

1. K.S.A. 21-5808

The following University Stakeholders were included:

• Stacia Boden, General Counsel / Kelly Herzik, Associate General Counsel
• Rodney Clark, Chief of Police
• Scott Jensen, Associate Dean of Students
• Kyle Wilson, AD Student Conduct and Community Standards
• Faculty Senate – Aleks Sternfeld Dunn
• UP Senate - Trish Gandu
• USS Senate - Randy Sessions

Initiating Authority:

Human Resources

Summary of Policy or Policy Change:

This policy is being revised to provide guidance and formalize University practices regarding recruitment, hiring and onboarding for all positions at Wichita State. It also changes the name of the policy (formerly Initiation of Employment).

Reason Or Need For Policy:

The University does not have a policy regarding recruitment, hiring, and onboarding for all positions, regardless of classification. This policy was created to provide consistent guidance for departments for these activities.

Applicable Laws, Authority or WSU Policy (if any):

1. Policy 3.01 Affirmative Action Plan
2. Policy 3.02 / Notice of Nondiscrimination
3. Policy 3.31 / Background Checks for Employment
4. Policy 3.46 / Veterans Preference
5. Policy 3.51 / Pre-Employment Drug Screening
6. Policy 3.61 / Workforce Transitions
7. K.S.A. 75-4362, K.A.R. 1-2-20, K.A.R. 1-6-33, K.A.R. 1-9-25, and K.A.R. 1-9-26
8. KBOR Policy II.C.2.b.iv. Criminal Background Checks

The following University Stakeholders were included:

• Judy Espinoza, Executive Director of Human Resources
• Sheryl Propst, Director Talent Management
• Susan Martin, Director of HR Operations and Systems
• Jamie Olmsted, Leader of Total Rewards
• Marcie Holsteen, HR Professional
• Lana Anthis, Human Resources Business Partner
• Rebecca Reiling, Human Resources Business Partner
• Stacia Boden, General Counsel / Kelly Herzik, Associate General Counsel

Initiating Authority:

Environmental, Health and Safety and the Fire Safety Office

Summary of Policy or Policy Change:

This policy is being revised to ensure consistency with requirements for fireworks and pyrotechnic use on campus in accordance with applicable City of Wichita ordinances and State Fire Marshal regulations.

Reason Or Need For Policy:

This policy was revised to coincide with City of Wichita Ordinance Sec. 15.01.650—Chapter 56, Section 5601.1.3 and Section 5601.2 and K.A.R. 22-6-1 et seq. and to establish a procedure to coordinate with the University Fire Safety Office for firework or pyrotechnic displays on campus.

Applicable Laws, Authority or WSU Policy (if any):

• K.S.A. 31-170; K.S.A. 31-501 et. seq.
• K.A.R. 22-6-1 et seq.
• Wichita Ordinance Sec. 15.01.650—Chapter 56, Section 5601.1.3 & Section 5601.2

The following University Stakeholders were included:

• Mike Strickland, Director, Environmental, Health and Safety
• Scott Murray, Fire and Safety Coordinator
• Dennis Moore, Fire and Safety Coordinator
• Stacia Boden, General Counsel
• Kelly Herzik, Associate General Counsel

Initiating Authority:

Environmental, Health and Safety and the Fire Safety Office

Summary of Policy or Policy Change:

This policy is being revised to state the use of portable space heaters in campus buildings and detail the impact of space heaters on safety and energy management.

Reason Or Need For Policy:

The changes to this policy were made to expand and clarify when portable space heaters can be approved for use in campus buildings.

Applicable Laws, Authority or WSU Policy (if any):

• K.S.A. 31-132 et. seq.
• K.A.R. 22-1-1 et seq.
• 11.27 HVAC System Standards
• Housing and Residence Life Handbook

The following University Stakeholders were included:

• Mike Strickland, Director, Environmental, Health and Safety
• Scott Murray, Fire and Safety Coordinator
• Dennis Moore, Fire and Safety Coordinator
• Stacia Boden, General Counsel
• Kelly Herzik, Associate General Counsel
• Scott Jensen, Associate Dean of Students