Keep Video Recordings Long-Term

Do you have a video recording you aren't sure where to keep long-term and/or how to share it with others? Perhaps you have a Zoom Cloud recording that will soon expire, and you want to continue to keep and share. Or perhaps you have a video recorded in Zoom that did not utilize the Cloud, and it's still sitting in your computer's local drive, eating up space and making it difficult to share with others. Maybe you recorded using a different method than Zoom entirely, and have the file kept on a thumb drive, unsure what the next steps are to easily share your video with students or colleagues.

Whether you have a video on a thumb drive, in your computer's local drive, or even in the Zoom Cloud, you may be wondering how to keep and share the video long term. This training provides information on the best options available and details instructions for using those options. Use the link provided "Topic Shortcuts" section to navigate directly to that part of the training page.

Topic Shortcuts:

Keeping and Sharing Your Video Through OneDrive:

The first option for sharing your video is to upload and share it through OneDrive. Before you continue with the additional training steps below, please review the training page on accessing your OneDrive, provided by ITS.

This is a great option for WSU Employees and Students who want to ensure that only other members of WSU can access their content, and that are unfamiliar with Panopto.

From a Thumb Drive

Once you have accessed your OneDrive through your web browser, plug your thumb drive into your computer.

Next, in your OneDrive area, use the option to 'Upload', and choose 'Files'. This will open a file explorer window where you can select your video file. 

Locate your thumb drive folder in the File Explorer window and find your video file. 

Once you have found the correct video, select it and click 'Open'. This will upload the video to your OneDrive.

You can now share your the OneDrive video link.

From Zoom Cloud

Start by signing into the Zoom web portal through wichitastate.zoom.us, using your WSU credentials

In the navigation menu to the left side of the screen, click on ‘Recordings’.

All recordings that have completed processing will be listed. If you have recently recorded and do not see your video, the video may still be processing, and you should check back later.

If needed, use the date range and/or status filters to narrow the displayed videos down to find your video more easily.

Once you have found the recording you want to download, click on the video title to open its recording information page

On the recording’s page, select ‘Download’.

Next, go to your OneDrive and click on 'Upload' and choose 'Files'. This will open a file explorer window where you can select your video file. 

If you haven't moved the video file from the 'Downloads' folder at this point, locate the 'Downloads' folder in the file explorer window and find your video file. 

Once you have found the correct file, select it and click 'open'. This will upload the video to your OneDrive and you can now share your the OneDrive video link.

From Your Local Drive 'AKA From Your Computer Files'

Start by accessing your OneDrive through your web browser.

Next, in your OneDrive area, use the option to 'Upload', and choose 'Files'. This will open a file explorer window where you can select your video file. 

Use the File Explorer window to locate the folder in which your video resides. 

Once you have found the correct video file, select it and click 'Open'. This will upload the video to your OneDrive.

You can now share your the OneDrive video link.

Sharing the OneDrive Video Link

To share the video with others from OneDrive, select the file using the selection circle to the left of the file name. 

Next use either the vertical ellipsis mark or the ribbon at the top of the page, and select the 'Share' option. This will open a pop up window with additional options to 'Send link' or 'Copy link'.

Whichever option you choose, please note the sharing permissions currently in use before sending or copying the link. 

In many cases, the sharing permissions will be set to 'People in Wichita State University with the link'. This means that only those with WSU credentials will be able to access the file, and only with the link.

If this permissions setting doesn't meet your needs, there are additional options available that you can select. 

    • Anyone with the link
    • People with existing access
    • Specific people

If at any point you have difficulties with OneDrive--whether accessing, signing in, uploading files, or sharing--please contact the HelpDesk for assistance.

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Keeping and Sharing Your Video through YouTube:

YouTube is a commonly used video hosting and sharing site as most people are familiar with it in some capacity. Uploading and sharing a video on YouTube does require you to have a google account and while there are a number of resources available online to assist you with any problems you may experience, YouTube is not a tool that Media Resources Center team members have administrative access to in order to provide in-depth support. 

This is a good option for non-teaching employees and students who want to share their non-sensitive content with others. Please note, content containing student information should not be uploaded or shared outside of WSU-secured systems. If your content has student information, it should not be uploaded to YouTube.

From a Thumb Drive

Plug your thumb drive into your computer and open the drive’s folder on your desktop.

Open a browser and go to YouTube.com.

Log in with your Google account or register if you do not have an account already.

From the main YouTube page, use the 'Create' button to display additional options.

Choose the 'Upload Video' option from the choices provided.

Press ‘select files to upload’ to locate the video on your computer; or drag and drop it into the window from the open thumb drive folder.

Once you have selected the file, the video will automatically begin to upload and you can continue through the additional options available.

Once you have completed that process, you can share the new YouTube video link.

From Zoom Cloud

Sign into the Zoom web portal through wichitastate.zoom.us, using your WSU credentials.

In the navigation menu to the left side of the screen, click on ‘Recordings’.

All recordings that have completed processing will be listed. If you have recently recorded and do not see your video, the video may still be processing, and you should check back later.

If needed, use the date range and/or status filters to narrow the displayed videos down to find your video more easily.

Once you have found the recording you want to download, click on the video title to open its recording information page.

On the recording’s page, select ‘Download’.

Next, open another tab in your browser and go to YouTube.com

Log in with your Google account or register if you don’t have an account already.

From the main YouTube page, use the ‘Create’ button to display additional options.

Choose the ‘Upload Video’ option from the choices provided.

Press ‘select files to upload’ to locate the video in your downloads folder; or drag and drop it into the window from the download folder.

After you have selected the file, the video will automatically begin to upload and you can continue through the additional options available.

Once you have completed that process, you can share the new YouTube video link.

From Your Local Drive 'AKA From Your Computer Files'

Open a browser and go to YouTube.com.

Log in with your Google account or register if you do not have an account already.

From the main YouTube page, use the 'Create' button to display additional options.

Choose the 'Upload Video' option from the choices provided.

Press ‘select files to upload’ to locate the video on your computer using the File Explorer window.

Once you have selected the file, the video will automatically begin to upload and you can continue through the additional options available.

Once you have completed that process, you can share the new YouTube video link.

Sharing the YouTube Video Link

Go to the video you would like to share.

Click the 'Share' button located under the video player.

You can share the video directly to another application from the list provided, or you can copy the link and share it like any other link through email, Blackboard…etc..

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Keeping and Sharing Your Video Through Panopto:

All WSU students, staff, and instructors can use Panopto to host and share their videos. Instructors and students often have access to Panopto through Blackboard, whether or not they have previously used it. If you are unfamiliar with Panopto, or are a non-teaching staff member, you can contact OIR for assistance with accessing Panopto before you continue with the additional training steps below.

This is an excellent option for WSU teaching staff and those that use or wish to use Blackboard. Since there is an easy integration between recording to the Zoom Cloud and uploading to Panopto, this may also be a great option for non-teaching staff that plan to use Zoom recording options regularly and need to keep and share the videos beyond 60 days after their recordings take place.

From a Thumb Drive

Open a new browser tab and go to wichita.hosted.panopto.com.

Sign into Panopto using the Blackboard sign-in option included in the dropdown menu.

Once you have signed into Panopto, use the ‘Create’ button, near the top search box, and select ‘Upload Media’ from the list available.

In the dropdown box next to the ‘Add files to’ text, select ‘My Folder’.

Then drag and drop your raw video file from it’s location on your computer or thumb drive, to the outline box prompting you to drag and drop your video or audio file.

Select ‘submit’ and the video will automatically begin to upload to Panopto.

Please note that the length of your video will impact how long it will take Panopto to process your video. Once it is finished processing, you can share the new video link.

From Zoom Cloud

If you already have a Panopto account and you chose to ‘Record to Cloud’ during your Zoom session, it is highly likely that you recording will already be listed in Panopto, in your ‘My Folder’ area.

If you do not have a Panopto account, your Zoom video can be found in your Zoom web portal ‘Recordings’ section.

All recordings that have completed processing will be listed in this section. If you have recently recorded and do not see your video, the video may still be processing, and you should check back later.

If needed, use the date range and/or status filters to narrow the displayed videos down to find your video more easily.

Once you have found the recording you want to download, click on the video title to open its recording information page

On the recording’s page, select ‘Download’.

Next, open another tab in your browser and go to wichita.hosted.Panopto.com.

Sign into using the Blackboard sign-in option included in the dropdown menu.

Again, if you have never used Panopto before and/or do not use Blackboard, please contact OIR for assistance with gaining access to Panopto.

Once you have signed into Panopto, use the ‘Create’ button, near the top search box, and select ‘Upload Media’ from the list available.

In the dropdown box at the top of the window, select ‘Add files to’, then select ‘My Folder’.

Then drag and drop your raw video file from it’s location on your computer or thumb drive, to the outline box prompting you to drag and drop your video or audio file.

Alternatively, you can click inside the outlined box, and locate the video in the file explorer that opens automatically.

Select ‘submit’ and the video will automatically begin to upload to Panopto.

Please note that the length of your video will impact how long it will take Panopto to process your video. Once it is finished processing, you can share the new video link.

From Your Local Drive 'AKA From Your Computer Files'

Open a new browser tab and go to wichita.hosted.panopto.com.

Sign into Panopto using the Blackboard sign-in option included in the dropdown menu.

Once you have signed into Panopto, use the ‘Create’ button, near the top search box, and select ‘Upload Media’ from the list available.

In the dropdown box next to the ‘Add files to’ text, select ‘My Folder’.

Then drag and drop your raw video file from it’s location on your computer to the outlined box prompting you to drag and drop your video or audio file. You can also click inside the outlined box to open a File Explorer window and locate your video file from that window.

Select ‘submit’ and the video will automatically begin to upload to Panopto.

Please note that the length of your video will impact how long it will take Panopto to process your video. Once it is finished processing, you can share the new video link.

Sharing the Panopto Video Link

Start by going to Panopto and navigating to the folder that holds your video. Hover your mouse over the video and additional options for settings, share, edit, and delete will appear.

Select 'Share' and the Share settings window will open.

It is important to know that in order for others to be able to view the video using the link, you will need to change the ‘Who has access’ setting to ‘Anyone at your organization with the link’—or if you are sharing your video in a Blackboard course, ensure that the course has been properly configured.

*Please note, there are three very similar share options. Any of these options is acceptable for videos that do not include protected student information.

    • "Anyone at your organization with the link" requires that users be logged in with WSU credentials and have the specific video link in order for them to be able to view the video.
    • "Anyone at your organization" only requires that the user be logged into Panopto with their WSU credentials. They may then find the video through our WSU Panopto site, without being specifically given the link.
    • "Anyone with the link" only requires that the user has the link. This does not require the user to log in, meaning the video could be shared with individuals outside of WSU.

Once you have selected the proper access setting, click on the link inside the box at the top of the Share page that lists the video URL.

Copy the link using keyboard shortcuts or right-click with your mouse and select copy.

You can now share your link as needed.

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