Benefit Eligible Position Hiring

Enter the Requestor Name and Extension Number

Enter the Date of Request

Enter the Proposed Start or Effective Date for this request

• The Proposed Start Date or Effective Date should be at the beginning of a payroll period

Enter the Org #

Enter the Department Name

Enter the Supervisor WSU ID

Enter the Supervisor Name

Enter the Timekeeping Approver WSU ID

Enter the Timekeeping Approver Name

• Search Request includes:
  • New Position
  • Replacement Position
    • If the request is for a replacement position, enter the name of the employee who has vacated this position
• Non Search Request includes:
  • Emergency Hire: Select the link to Policy 3.21 for information.
  • Search Waiver: Select the link to Policy 3.29 for information.
• Off-Cycle Pay Change Request includes:
  • Pay changes that occur outside the annual cycle which is the beginning of a fiscal year
• Workforce Transition includes:
  • Promotion
  • Demotion
  • Transfer

Enter the Name, WSU ID, and External Email

• Leave these fields blank if a Recruitment Search will be conducted

Include Visa Status if this candidate is in the process of obtaining a Visa to work in this position and your department will be going through the sponsorship process

• Your department and Human Resources must coordinate to ensure the appropriate steps are taken prior to completing the offer or hire process

Enter the Non-Teaching Job Code for this position

• The Job Code is assigned to the job in the Job Catalog which can be found in myWSU
• Instructions on Accessing the Job Catalog can be found on the WSU Market-Based Compensation website
• If you are unsure of the Job Code for your request, please contact employment@wichita.edu and an HR Talent Consultant will reach out to review the position with you

Enter the Non-Teaching Job Code Title

• This is the classification assigned to the Job Code in the Job Catalog

Select the Position Designation from the drop-down options:

• Teaching
  • If this request is for a Teaching position, select a Teaching Designation from the drop-down options
• Non-Teaching, or
• Executive

Enter the requested or approved Working Title. All requests for a Working Title need to be approved prior to utilization.

• To request a Working Title, enter the Working Title you are requesting
• If a Working Title has been previously approved for this position, enter the approved Working Title

Select the Length of Appointment from the drop-down options

Enter the Position Number

• If this is a new position, please leave the position number blank and a new number will be assigned during the approval process

Enter the FTE, or Full Time Equivalent, for this position

Enter the Fund, Org and Percent for all funding sources assigned to this request

Enter an Additional Funding Comment if applicable

Enter the E Class

If this is a Grant Funded Position, Research Payroll approval is required.

If you are unsure if your organization requires this additional review, email researchpayroll@wichita.edu.

• Has approval been received (if applicable)?
  • Make your selection from the drop-down options

Enter the requested Salary/Hourly Pay Rate

Enter the Shift Schedule

Select an Export Compliance Validation Requirement from the drop-down box

• If you are unsure, email compliance@wichita.edu to determine if export validation is needed for the position

Select the Business need for requested working title from the drop-down options if you are requesting a Working Title

• Access the Working Title Guidelines webpage for additional information

For Teaching positions, select the most accurate option with justification for the Criticality of Position from the Faculty Criticality drop-down options

(Divisional Officer will confirm selection)

For Non-Teaching positions, select the most accurate option with justification for the Criticality of Position from the Staff Criticality drop-down options

(Divisional Officer will confirm selection)

Use the Justification text box to include narrative to explain the reason why this action is needed

• For Teaching positions, provide historical and projected data on student credit hours generated
• For Non-Teaching positions, provide historical data on workload which may include information such as client appointment counts, number of students processed, etc.

Use the Additional information for this request text box to include how any position salary change or new position will be funded

• Also include any additional information for this request that was not addressed previously in the form

Requestor should electronically sign and Date the PAR Form in the boxes provided under the following text on the form:

• “I support this request based on my determination that resources are being fully and appropriately utilized including discussion with the Chair/Director and review of current workloads of faculty/staff in this unit. This form is fillable with digital signature capabilities through Adobe Acrobat and should be submitted electronically for approval signatures.”

The remaining sections of the form is for use by HR Compensation, University Budget Office, and Divisional Officers.

The requestor should not enter information in the remaining sections.

The Requestor will complete the PAR Form.

• Each section of the PAR Form is important and will need to be filled out to prevent review/approval delays unless noted otherwise on the form.

The Requestor will attach any appropriate documentation that may be needed to go along with the PAR Form.  

• Supplemental Information Forms can be found online at wichita.edu/PAR and must be submitted with the PAR Form for all:
  • Teaching Positions
  • Non-Teaching Positions
    
• A resume must be submitted with all requests for all:
  • Search Waivers
  • Emergency Hires
  • Off-Cycle Pay Change Requests

Requestor electronically signs and dates the PAR Form.

The form is fillable with digital signature capabilities through Adobe Acrobat and should be forwarded electronically for approval signatures.

Send the PAR Form and all required attachments to HR Compensation for preliminary review by emailing marketbasedcomp@wichita.edu.

The requestor submits the PAR Form and any additional required documents to HR Compensation by emailing marketbasedcomp@wichita.edu for preliminary review.

At each step of the approval process, the Approver will carbon copy (Cc) the original requestor.  This will enable the requestor to track the approval process.

• After review, HR Compensation will forward the request to the University Budget Office and carbon copy (Cc) the original Requestor. 

If a position is not approved at any step in the approval process, this information is to be communicated back to the original requestor by the Approver that does not accept moving the request forward.

At each step of the approval process, the Approver will carbon copy (Cc) the original requestor.  This will enable the requestor to track the approval process.

The request will be reviewed, approved/denied, and forwarded to the next approval level.

• After review, the University Budget Office will forward the request to the Department Budget Officer and carbon copy (Cc) the original Requestor.

If a position is not approved at any step in the approval process, this information is to be communicated back to the original requestor by the Approver that does not accept moving the request forward.

At each step of the approval process, the Approver will carbon copy (cc) the original requestor.  This will enable the requestor to track the approval process.

The request will be reviewed, approved/denied, and forwarded to the next approval level.

• After review, the Department Budget Officer will forward the request to the Department Budget Review Officer and carbon copy (Cc) the original Requestor. 

If a position is not approved at any step in the approval process, this information is to be communicated back to the original requestor by the Approver that does not accept moving the request forward.

At each step of the approval process, the Approver will carbon copy (cc) the original requestor.  This will enable the requestor to track the approval process.

The request will be reviewed, approved/denied, and forwarded to the next approval level.

• After review, the Department Budget Review Officer will forward the request to HR Talent Acquisition at employment@wichita.edu for next steps and actions and carbon copy (Cc) the original Requestor.

If a position is not approved at any step in the approval process, this information is to be communicated back to the original requestor by the Approver that does not accept moving the request forward.

After approval, the Divisional Officer will forward the request to employment@wichita.edu for next steps and actions.​

• ​A member from the HR team will review the submitted PAR Form and documents then respond to the original Requestor if any additional action is needed to complete the process. ​

Approved workforce transitions and pay changes will be entered into Banner by Human Resources.

The Requestor will:

1. Receive notification with acknowledgement of employee’s new status information.
2. Communicate to employee, receive employee signature on the acknowledgement form, and provide a copy of the form to the employee.
3. Return the signed acknowledgement form the Human Resources.

Approved search exceptions will be entered into PeopleAdmin by an assigned HR Talent Consultant. 

Approved searches will be entered into PeopleAdmin by the department assigned point of contact.