State Funded Purchases

Procedure by Commodity Code (aka Account Codes)

  1. All transactions, regardless of amount, require prior approval by the Wichita State University Office of Purchasing.
  2. Departments may make local purchases up to $4999.99 per transaction for known needs. All transactions of $5000.00 or more require prior authorization, purchase from existing state, local, local encumbrance contracts or competitive bids processed through the Wichita State University Office of Purchasing.
    • “Known Needs” are defined as needs reasonably known at the time of order placement. Ordering less than a department’s known needs to avoid the dollar limitation is order splitting and the transaction will be rejected during the audit process.
    • No thirty (30) day limit is applicable.
    • The dollar limit is applicable for known needs per cost center or department.
    • The dollar limit is applicable for sole source and competitive items.
  3. No limit. Departments may transact business without prior approval or competitive bids regardless of dollar amount.
  4. Purchases may be made without prior approval or competitive bids up to the individual’s Business Procurement Card transaction and cycle limits.

Note: All items or services, which are the subject of a statewide contract or listed in the Kansas Correctional Industries or State Use Catalog (including toner cartridges, etc.), have no dollar limitation. If a state contract or state use catalog item or service is available, the contract or state use catalog item or service must be purchased unless prior approval is obtained.