SGA Scholarships & Funding

Association Scholarships, Hardship Funds and Funding

The Student Government Association is proud to award over $350,000 worth of funding each year.

For questions about SGA Scholarships, please contact the SGA office at sga@wichita.edu

For questions about SGA Individual Funding, Organizational Funding, Summer Funding or Appropriations Funding, please contact the Student Body Treasurer at sgatreasurer@wichita.edu

Please note: Current University Faculty and Staff who are currently enrolled as a student at Wichita State are not eligible to apply for any scholarships, hardship funds or access to Individual or Organizational funds from the Student Government Association.

Student Hardship Funds

Student Hardship Fund

This fund is intended only as a short-term financial solution for qualifying students experiencing extreme financial difficulties. Funding for this program is provided by the Student Government Association (SGA). Students may only receive this grant ONCE per fiscal year and the grant cannot exceed $1000. Only students in a degree-seeking program are eligible. These funds cannot be used as the down payment required to establish a payment plan with Financial Operations for past due balances. Additonally, these funds CANNOT be used to cover any costs of Tuition or Fees.

Apply Now

The Following Scholarships Monday, March 23rd and are set to close Friday, May 1st at 11:59PM

SGA Endowed Scholarship

Application opens Monday, March 23rd. The SGA Endowed Scholarship provides financial assistance to eligible students who are active either on-campus or active within the Wichita community.

Applicants must be able to demonstrate the following criteria:

Be a full or part-time undergraduate student at Wichita State University having attended WSU for a minimum of one (1) semester previous to applying for the scholarship
Demonstrate on-campus and community involvement
Preference is given to students with financial need
May be renewed but the student must re-apply each year and maintain satisfactory academic progress

SGA Summer Endowed Scholarship

Application opens Monday, March 23rd. The SGA Summer Edowed Scholarship is designed to provide financial assistance to full-time summer semester students to support summer school.

Applicants must be able to demonstrate the following criteria:

Be a full or part-time undergraduate student at Wichita State University during summer
Applicants must have completed twelve (12) hours at WSU in one (1) of two (2) semesters prior to the summer scholarship award session
Demonstrate on-campus and community involvement
Preference is given to students with demonstrated financial need from their FAFSA and a minimum 2.0 cumulative GPA
May be renewed but the student must re-apply each year and maintain satisfactory academic progress

SGA Internationl Student Scholarship

Application opens Monday, March 23rd. The SGA International Student Scholarship is designed to provide financial assistance to students during the academic year.

Applicants must be able to demonstrate the following criteria:

Be a full-time undergraduate or graduate international student
Have completed at least one semester of study at Wichita State
Demonstrate leadership through on-campus involvement
Preference is given to students with a minimum 3.0 cumulative GPA
May not be a previous recipient as award is limited to one academic year

Individual Student Funding

The Student Government Association processes all funding requests via the Budget Tool on ShockerSync. Please note that all requests must be submitted 10 days prior to first date of travel. Addtionally, please note that the total reimbursement for individual travel will not exceed the approved amount and actual expenses incurred. Finally, individuals may apply for funding up to $1,500 in funding per individual may be approved per fiscal year.

Individual Funding for 2025-2026 is NOW CLOSED. Funding for the 2026-2027 academic year will open in August.

Go to ShockerSync and log in.
Once you logged in, in the top right hand corner click on the circle with your picture/first initial
Then click "Submissions" in the pop-up sidebar
Under "My Submissions," there are tabs. Click on the "Budgeting" tab
Click on "Create Request" to create a new request
Select “Individual Funding Budget and Uploads”

For Summer Funding, please click FY 26 - Individual Funding

*Under the "Budgeting" tab, you can view all previous and current Personal Budget Requests.

Documents to Upload

The following must be uploaded and submitted with the application:

Letter of Acceptance or Proof of Registration to the Conference: generally in the form of an email confirmation that can be saved as an attachment or screen shot.
Conference Description: generally in the form of a screen shot of a web page, or can be a typed document by the applicant.
W-9 or W-8BEN : necessary for SGA reimbursement if the applicant is approved for funding. The W-8BEN replaces the W-9 if the applicant is an international student. The W-9 or W8BEN are required for reimbursement.

Sanctioned Student Travel Registration Form

Complete the Student Sanction Travel Form here. Once submitted for approval, this should redirect you to your form submissions. Attach in the form of a PDF. This form is to maintain the traveler's emergency contact information while representing the university. The last column labeled “Action” has a print option. Select the print option, and for the Destination, click the dropdown menu and “Save as PDF.” Submit the PDF to the upload selection, regardless of if the form has been approved or not. If you are not redirected to the page where you can view all your submissions, click on the top right icon with your picture or first initial and on the pop-up sidebar, click “Submissions.” The first tab that appears, “Forms,” should have your submission.

If you are unable to submit any of the required documents, please email the Treasurer immediately.

Legislative Process for Individual Funding

Submit application through ShockerSync
Finance Commission reviews application for basic requirements
Applicant attends a Finance Commission Hearing
Finance Commission submits a funding recommendation to the Senate
Senate votes on the funding bill and approved by Treasurer and Student Body President
Applicant attends conference
Applicant submits receipts to the Treasurer and the reimbursement is processed. Receipts must be submitted 10 business days of the last of travel regardless if you have been seen or approved by the Finance Commission. Receipts must be itemized and sent to sgatreasurer@wichita.edu.

Please note that Steps 1-5 can take several weeks as it depends on the number of funding applications submitted.

Submitting Receipts

Receipts must be submitted within 10 business days from the date of return from travel.Receipts can be scanned and emailed to SGATreasurer@wichita.edu in the form of a JPEG or PDF, or receipts can be submitted to the SGA Office in RSC 219. If submitted to the office, receipts must be paper-clipped or submitted in a folder and clearly labeled with the individual’s name and myWSUID.

Receipts must also include a summary of receipts submitted. The summary must include, at minimum, 3 columns: Line item/category of funding (registration, lodging, transportation), total amount per category, and breakdown of each amount submitted. The summary can be in Excel, Word, or neatly hand-written. An example of the summary is here.

If there are any complications with gathering receipts to submit before the 10 business days, please contact the SGA Treasurer immediately.

Reimbursement

It is important for applicants to understand that SGA funding is a form of supplemental funding, not a means of completely financing travel. SGA funding is in the form of reimbursement to the individual, meaning the student must submit all original receipts to the Treasurer to receive the approved amount of money after returning from travel. Receipts must be submitted to the SGA office within 10 business days upon returning from travel for the reimbursement to be processed.

Individuals will not be reimbursed more than the amount approved from the Senate, nor will individuals be reimbursed more than the amount spent on the submitted receipts. Additionally, individuals will not be reimbursed more than allocated per each line item.

Please note that the reimbursement process takes about 2-3 weeks but can take more depending on the amount of applications.

Summer Funding

To better meet the needs of students, SGA offers Summer Individual Funding. Individuals may apply for Summer Individual Funding if the academic conference occurs between the end of the spring semester and the third fall meeting of next year’s session. The application and maximum amounts required are the same as regular individual funding. Rather than meeting for an in-person meeting with the Finance Commission, individuals will submit information for the Summer Finance Commission to review.The Commission prioritizes applicants that are presenting research at an academic conference.

Who to Contact?

For questions, please contact the SGA Treasurer via email at sgatreasurer@wichita.edu

Organizational Funding

The Student Government Association processes all funding requests via the Budget Tool on ShockerSync. Please note that all requests must be submitted 10 days prior to first date of travel. Funding may be allocated for Provisional or Recognized Student Organizations and can be requested for conference travel, events/projects, or operational expenses. Organizations can submit up to four requests per fiscal year, not exceeding more than $3,000 (Recognized Student Organizations) and no more than $1,000 (Provisional Organizations) for one category of funding (conference travel, event/project, operational). Organizations who are Approprations Funded may request for up to $1,500.

Organizational Funding for 2025-2026 is NOW OPEN.

For a student to have access to the application for the organization, the student must be a recorded Officer on ShockerSync.

Go to ShockerSync and log in
Once logged in, on the homepage of ShockerSync, under “Memberships” click on the organization you wish to make a funding application for
In the top right corner, click “Manage Organization”
On the left, click on the menu bar next to your Organization’s name
Click “Finance” on the pop-up sidebar
Once on Finance, you can view your organization’s previous and current requests. On the top right corner, click “Create Request” and select " Budget Request" to select the appropriate funding application.
For Organizational Funding, please click FY26-Organization Funding

Documents to Upload

Notice of Acceptance to the Conference - If the organization is presenting, you must submit the notice of acceptance

Conference Description - generally in the form of a screen shot of a website page, or can be a typed document by the applicant.

Sanctioned Student Travel Registration Form – attach in the form of a PDF. This form is to maintain the travelers’ emergency contact information while representing the university.

Sanctioned Student Travel Registration Form

Further instructions on the Sanctioned Student Travel Registration Form:

Go to ShockerSync to fill out the application for travel. Once submitted for approval, this should redirect you to your form submissions. The last column labeled “Action” has a print option. Select the print option and for the Destination, click the dropdown menu and “Save as PDF.” Submit the PDF to the upload selection, regardless of if the form has been approved or not. If you are not redirected to the page where you can view all your submissions, click on the top right icon with your picture or first initial and on the pop-up sidebar, click “Submissions.” The first tab that appears, “Forms,” should have your submission.

If you are unable to submit any of the required documents, please email the Treasurer immediately.

Funding Limits

Provisional organizations may request up to $1,000 per fiscal year, and RSOs may request up to $3,000 per fiscal year

Legislative Process for Funding

Submit application through ShockerSync
Finance Commission reviews application for basic requirements
Applicant attends a Finance Commission meeting
If approved by the Finance Commission, the Chair submits a funding recommendation to the Senate
Senate votes on the funding bill and approved by Treasurer and Student Body President

Please note that Steps 1-5 can take several weeks as it depends on the number of funding applications submitted.

Submitting Receipts

Receipts must be submitted within 10 business days from the date of return from travel or event, or receipts must be submitted within 30 days of approval of funding for organization funding. Receipts can be scanned and emailed to SGATreasurer@wichita.edu in the form of a JPEG or PDF, or receipts can be submitted to the SGA Office in RSC 219. If submitted to the office, receipts must be paper-clipped or submitted in a folder and clearly labeled with the organization’s name, and name and email of the person submitting the receipts if the contact information is different from the ShockerSync request.

Receipts must also include a summary of receipts submitted for travel and event/project requests. The summary can be in Excel, Word, or neatly hand-written. An example of the summary is here.

For travel requests: The summary must include, at minimum, 3 columns, line item (registration, lodging, transportation), total amount per category, and breakdown of each amount submitted.

For event/project requests: The summary must include, at minimum, 2 columns, line item and price of line item for each receipt submitted. If there are any complications with gathering receipts to submit before the 10 or 30 business days, please contact the SGA Treasurer immediately.

Reimbursement

SGA is not responsible for reimbursing individuals in the organization. After SGA reimburses the organization, the organization can fill out a Safekeeping Check Request to reimburse the individual. Individuals receiving reimbursement must complete a W-9 (domestic students) or W-8BEN (international students). Safekeeping Check Request form and W-9/W-8BEN are turned into Financial Operations in Jardine 201. For the individual to receive reimbursement, direct deposit information must be filled out. To access this, go to the myWSU portal and under myFinances, Employee Self-Service, Direct Deposit Information, fill out the “WSU Employee Travel/Reimbursement Direct Deposit Distribution” information.

Funding is in the form of reimbursement to the organization for clearly stated expenses approved by SGA. The organization must submit all original receipts to the Treasurer to receive the approved amount of money after returning from travel, event, or purchase of operational expense. In order to receive SGA funding, organizations must have a Safekeeping account with the Financial Operations Office on campus. If an organization is uncertain of whether they have a Safekeeping account, please contact Gabriel Fonseca, Assistant Director for Student Involvement.

Receipts must be submitted to Treasurer or the SGA office within 10 business days upon returning from travel or date of event, or within 30 business days of approval of funding for operational expenses for the reimbursement to be processed.

Organizations will not be reimbursed more than the amount approved from the Senate, nor will organizations be reimbursed more than the amount spent on the submitted receipts. Additionally, organizations will not be reimbursed more than the allocated line item amount. For example, if the organization is allocated $100 for registration and $100 for lodging for a total of $200, but submits receipts for $50 for registration and $150 for lodging, the total amount reimbursed will be $150, not $200.

Who to Contact?

For questions, please contact the Student Body Treasurer via email at sgatreasurer@wichita.edu