Financial Services - Forms

Hi Everyone - 

Check our our new Financial Services SharePoint site. We have moved all internal processes and procedures to this new location to make information easier to find and maintain. Please take a few moments to explore the site, become familiar with the updated layout, and bookmark it for quick access to your resources moving forward.

We will be removing all internal processes and procedures from the Wichita State University website over the next several days. 

Thank you!

Financial Services Department

Accounts Payable

• Account Code Lookup: Purchasing Coding Guide
• W-9: IRS W-9 Form
• W-8BEN-E: IRS W8BEN-E Form
• W-8BEN: IRS W-8BEN Form
• Honorarium Payments (PDF)
• Certified Statement for Receipts (PDF)
• NEW PROCESS - DA-130 Authorization for Electronic Deposit for Vendor Payment 
• Correction Request Form (Excel)
• Inter-organizational Transfer Document Form (Excel)
• Inter-organizational Charge Authorization Form (Excel)

Accounts Receivable

• Departmental Deposit Form: Contact Accounts Receivable at either wsuaccountsreceivable@wichita.edu or ext. 3070, Option 1
• Cash Reimbursement Request (Under $25) (PDF)
• Cash Transfer Form (PDF)
• Cash Transfer Form Instructions
• W-9 Request for Wichita State University Taxpayer (PDF) (Student organizations are not permitted to use the University FEIN.)

Budget

• Budget Adjustment (Excel)
• Budget Adjustment Instructions (Word)
• GU New Funding Proposal Form (Word)
• GU New Funding Proposal Example (PDF)
• Position Budget Calculator (Excel)
• Request for a New Fund Org. (PDF)
• Shrinkage Request Form (Excel)
• Shrinkage Request Example (PDF)
• Student Fees Proposal Form (over $250,000) (Word)
• WSU Capital Project Outline Form

Invoice Control Document (ICD)

• Invoice Control Document Form (Excel)

Payroll

All Payroll Forms

Procurement Card

• Chrome River Login
• BPC Application (PDF)
• BPC Visa Dispute Form (PDF)
• Creating a Pcard Report Quick Reference Guide (PDF)

Property Control

• Disposal of Property Form
• Transfer of Property Form

Purchasing

• Contract Coversheet (PDF)
• DA-146A Contractual Provisions Attachment - WSU Specific
• Off Contract/State Use Waiver (PDF)
• Sole Source/Prior Authorization Form (PAF) (PDF)
• WSU Tax Exemption Certificate (PDF)
• Work Order Request Form (Word)
• Complaint to Vendor (Word)
• Purchasing Specifications Guidelines (PDF)

Travel

• Confirmation to Travel from Supervisor (PDF)
• Travel Request Form (PDF)

• Travel expenditures funded by grants and sponsored programs may have additional requirements. Contact the Office of Research Administration at x3285 or visit ORA’s website.